Payroll Supervisor (2IC To Group Payroll Manager) – VIP / NBCRFLI – East Rand

Role Overview:

The Payroll Supervisor serves as the second-in-command (2IC) to the Group Payroll Manager and is responsible for overseeing and verifying the end-to-end payroll function. The role ensures accurate and timely salary and wage processing, compliance with statutory requirements, and effective administration of employee benefits and third-party payments.

This position plays a critical role in maintaining payroll integrity within the Sage VIP Premier system, ensuring governance, accuracy, and compliance across all payroll activities.

Minimum requirements:

·        Grade 12 (Matric)   VIP Payroll Certification   Payroll-related qualification

·        Advanced payroll systems expertise (Sage VIP Premier)

·        Minimum 10 years’ payroll experience, including:

·        At least 5 years in a senior/supervisory role

·        Experience in large-scale payroll environments

·        Experience in both weekly wages and monthly salary processing

Technical Knowledge:

·        Sage VIP Payroll (advanced functionality, reporting, reconciliation)

·        Wage Keep system and NBCRFLI processes

·        Employee Self-Service (ESS) platforms

·        Payroll cycles, controls, and escalation protocols

·        General Ledger integration and payroll accounting

·        Cost reconciliation and financial provisions

·        Audit compliance and reporting standards

Key Responsibilities:

·        Payroll Supervision & Oversight

·        Act as stand-in for the Group Payroll Manager when required

·        Supervise payroll staff and ensure adherence to payroll procedures

·        Review and verify all payroll inputs and outputs for accuracy and compliance

·        Payroll Processing & Verification

·        Verify salary and wage processing, including reconciliation with Time & Attendance systems

·        Review and investigate: Excessive overtime   Travel claims (business km)   Vehicle-related deductions

·        Ensure all payroll inputs are properly authorised by Business Unit (BU) Managers

·        Maintain accurate employee records, including:

·        New hires, transfers, promotions, and terminations

·        Cost-to-Company (CTC) structures and calculations

·        Pay points and organisational changes

·        Ensure accurate processing of:

·        Fringe benefits (including company car reconciliation)

·        Salary increases   Salvage loans and deductions

·        Ensure payslips are distributed via ESS or manually where required

·        Ensure strict adherence to payroll deadlines

Statutory Compliance & Submissions:

·        Manage and verify: SARS EMP201 & EMP501 submissions   IRP5 generation and distribution

·        Ensure compliance with all statutory payroll requirements

Employee Benefits Administration:

·        Medical Aid   Reconcile billing schedules (Discovery, Xelus, Sizwe, Gap Cover)

·        Maintain accurate membership data (new members and terminations)

·        Ensure timely payments and submission of schedules (by the 3rd monthly)

·        Provident Fund   Reconcile payroll reports with fund schedules

·        Upload templates and submit proof of payments (by the 7th monthly)

Third-Party Payments:

·        Co-ordinate and verify payments including: Garnishee orders   Union and bargaining council contributions   SARS, UIF, Skills Development Levies   Social Security and VET payments

·        Submit schedules to Finance and ensure accurate communication to third parties

Reporting & Financial Integration:

·        Assist with monthly payroll reporting, including: General Ledger (GL) exports   CTC costing reports

·        Leave and training provisions   Skills and union reports

·        Departmental and statistical reports (Stats SA)

·        Support payroll cost reconciliation and financial accuracy

Weekly Wages Oversight:

·        Verify weekly wages against Time & Attendance records

·        Escalate anomalies (overtime, absenteeism, sick leave)

·        Ensure accurate leave processing, including unpaid leave and NBCRFLI compliance

Audit & Compliance Support:

·        Assist with audit preparation (internal, external, B-BBEE, NBCRFLI)

·        Maintain audit-ready documentation and records

·        Ensure compliance documentation (e.g., Letters of Good Standing) is up to date

Ad Hoc Duties:

·        Support executive payroll documentation and filing

·        Assist with international payroll (e.g., Australia) where required

Key Skills:

·        High level of accuracy and attention to detail

·        Strong financial reconciliation and reporting skills

·        Excellent organisational and time management abilities

·        Strong document control and administrative capability

Personal Attributes:

·        Detail-oriented and highly organised   Reliable, accountable, and dependable

·        Able to work under pressure and meet deadlines

·        Adaptable in a dynamic environment   Strong problem-solving mindset

Salary offer: Negotiable