Facilities Co-Ordinator / Manager – MEP/HVAC – Cape Town

Company is seeking a qualified and experienced Facilities Co-Ordinator / Manager to join the Facilities Management team.

The role ensures a safe and well-maintained working environment by managing building operations, co-ordinating repairs, and implementing safety protocols while managing budgets and vendor contracts.

The successful candidate should be solution-driven, efficient, and able to operate in a dynamic and fast-paced environment.

Requirements:

Qualifications and Experience:

·        Diploma in Facilities Management or related field.

·        Minimum 5 years experience in Facilities Management.

·        Certified Facility Manager (CFM) certification required.

·        Knowledge of building systems and maintenance practices.

·        Knowledge of health and safety regulations.

·        Proficient in CMMS systems.

·        Proficient in Microsoft Office (Excel, PowerPoint, Word).

·        Valid driver’s licence.

·        Must reside in Cape Town.

Salary offer: Negotiable dependant on qualifications and experience

Key Responsibilities

Facilities Operations:

·        Single point of contact for day-to-day operations, emergencies and ad hoc facility issues.

·        Manage building maintenance and operational services.

·        Implement planned preventative maintenance programs.

·        Monitor and verify maintenance reports.

·        Ensure building systems and site assets are functioning properly.

Project Support:

·        Plan and monitor facility improvement projects.

·        Support office fit-outs and upgrade projects.

·        Manage site handovers and new site launches   Track project budgets and financials.

·        Ensure project completion certificates and warranties are obtained.

Team Management:

·        Manage and supervise the facilities team.

·        Oversee reception, cleaning and hospitality services   Train and monitor team performance.

Budget Management:

·        Assist in developing and managing the facilities budget.

·        Monitor project budgets and timelines.

·        Prepare supplier quotations and manage invoicing documentation.

Vendor Management:

·        Manage relationships with contractors and service providers.

·        Negotiate service agreements.

·        Ensure contractors comply with company standards and safety regulations.

Safety and Compliance:

·        Ensure compliance with health and safety legislation.

·        Conduct safety inspections and audits.

·        Maintain operational documentation and facility records.

Inventory and Equipment Management:

·        Maintain inventory of facility equipment and supplies.

·        Ensure equipment is maintained and operational.

·        Oversee warehouse and asset protection.